Shipping Office Supplies and Equipment
Easy Way to Ship Your Office Essentials
From everyday necessities to heavy equipment, FreightCenter makes it easy to ship office supplies with confidence. Get competitive rates, expert support, and seamless delivery—because your office deserves reliable shipping solutions.
Shipping Office Supplies and Equipment
When you need to stock your office essentials, you may find yourself unsure how to ship them in. Most office supplies can be shipped via parcel companies if you’re buying individually. However, office equipment like industrial printers and computers may be too large or heavy to be shipped by regular parcel companies. Moreover, if you’re shipping your office supplies in bulk, you may need a more comprehensive shipping solution for your office.
When you need to ship your office supplies and equipment via freight shipping, turn to FreightCenter for help! We have over 25 years of experience helping offices with shipping their supplies. Our team of experts can find reputable carriers that offer the right office shipping solutions for your business needs, along with discounted rates, tailored options, and friendly customer service. We’re here to make restocking your office a breeze!
Thousands of businesses trust FreightCenter to move their freight faster, smarter, and cheaper! From unbeatable rates to top-notch service, our customers are raving about their shipping success.
See why they keep coming back!
Award-Winning Service, Trusted by Shippers Everywhere!
- 2021, 2017 & 2016 Food Logistics’ Top Green Providers
- 2021 & 2018 Supply & Demand Chain Executives’ Pros to Know: Matthew Brosious
- 2020 & 2019 Top Food Logistics’ 3PL & Cold Storage Provider Award
- 2020 & 2019 Business Observer’s Top 500 Companies on the Gulf Coast
- 2020 & 2017 SmartWay® Transport Partner
- 2020 & 2017 Food Logistics’ Champions: Rock Stars of the Supply Chain
- 2020 Best of Palm Harbor Awards for Local Businesses
- 2017 Green Supply Chain Award from Supply & Demand Chain Executive
- 2017 Tampa Bay Business Journal Heroes at Work
- 2016, 2015, & 2012 Food Logistics Top 100 Software and Technology Providers
- 2013 Tampa Bay Business 100 by Tampa Bay Business Journal
- 2013 Top 100 Great Supply Chain Partners by SupplyChainBrain
- 2012 TIA Samaritan Award Honorable Mention
- 2012, 2011 & 2010 TBBJ Fast 50 Recipient
- 2013, 2011, & 2010 Diversity Business Top Businesses
Why Choose FreightCenter for Shipping Office Supplies and Equipment?
Comprehensive Shipping Solutions: FreightCenter can help you tailor unique solutions to make shipping your office supplies and equipment easier. We offer domestic and international shipping, express delivery options, and solutions for bulk shipments, all of which can help keep your supplies and equipment safe and secure during transport.
Specialized Packaging: Our shipping experts can guide you through the best ways to package your office supplies and equipment. From sturdy boxes to custom crates for fragile or heavy office equipment, we ensure every item is securely packaged and complies with state and federal safety regulations.
Customizable Shipping Options: Whether you’re shipping less-than-truckload, expediting, or utilizing specialized equipment, FreightCenter has precisely what you need for your shipment. Schedule pickups, choose from a variety of carriers, and tailor your shipping experience to meet your business’s unique needs, so you can focus on what matters: your core objectives.
What Do We Mean by Office Supplies and Equipment?
Shipping office essentials requires more than just boxes and tape—it requires understanding what qualifies as office supplies and equipment. Here’s a breakdown of the items FreightCenter can help you ship:
Office Supplies
These are the everyday essentials that keep workplaces running smoothly, including:
- Paper products (copy paper, notebooks, sticky notes)
- Writing tools (pens, pencils, markers, highlighters)
- Filing and organization materials (folders, binders, filing cabinets)
- Desk accessories (staplers, hole punchers, scissors, tape dispensers)
- Mailing supplies (envelopes, shipping labels, bubble wrap)
- Toner and ink cartridges
- Office décor (small plants, picture frames, desk organizers)
Office Equipment
Larger, often heavier items that may require specialized packaging and handling:
- Printers, copiers, and fax machines
- Computers, laptops, and monitors
- Office furniture (desks, chairs, bookcases)
- Telecommunication systems
- Small appliances (coffee makers, microwaves, water coolers)
- Projectors and presentation equipment
- Storage cabinets and safes
Note: Unsure about packaging? Our experts are ready to help ensure your items are properly secured.
Packaging Best Practices
For Office Supplies
Luckily, the process of packaging office supplies is relatively straightforward. First, make sure to organize all the supplies into categories or groups. Once the supplies have been collected, it is time to choose the appropriate packaging. Depending on the size, shape, and weight of the items, select sturdy packaging materials that will keep the items safe. It is often wise to wrap the items in cushioned materials and bundle office supplies to prevent them from shifting during transit. Wrap the items in bubble wrap or tissue paper, making sure to cover the items a few times over to ensure adequate coverage. Packing peanuts can also help cushion electronic items, among other breakable supplies.
Once the supplies are wrapped accordingly, pack them away safely in appropriately sized boxes, preferably corrugated. Label the packages, noting if they require special handling or are “fragile.”
For Office Equipment
Packaging office equipment for shipping is a little more complicated than shipping office supplies, and requires quality care and strategic planning. Your equipment must arrive safely and intact upon arrival. Before you even begin packaging your equipment, consider the size, weight, and fragility of the items to be shipped. Then you will be able to choose the correct packaging for your equipment. Once you have an idea of the packaging your equipment will require, based on the dimensions and fragility, choose appropriate boxes that can withstand the size and weight of your equipment. Disassemble your equipment to help prevent damage and secure your shipment more effectively.
If and once you can break down equipment, wrap the delicate parts separately with foam or bubble wrap, and secure them with zip ties or tape. Labeling separate parts is especially advised to protect them from impact and keep track of all extra parts. Once the office equipment is disassembled and packed, it’s time to place it in specialized or custom-made crates/boxes designed to fit and protect it. Custom crates can be very beneficial when shipping large or heavy equipment that may be too fragile for other types of packaging. Now fill any space with packing peanuts, bubble wrap, or foam to hinder movement during transit. Lastly, label and seal the packaging using strong or heavy-duty packaging tape.
Packaging computers, servers, and printers require slightly different instructions. Packaging this office equipment will require some preparation beforehand. Start by disconnecting cables and removing components like hard drives, graphic cards, and expansion cards. Bubble or foam wrap each piece separately for cushioning and protection, and secure with packaging tape. Once you have securely wrapped and taped the electronic components, label them in anti-static bags accordingly. Once the pieces are securely wrapped, place them back inside their respective device compartments. Again, fill empty spaces with bubble wrap or foam sheets to prevent movement.
Now you must select an appropriate-sized box for your devices that can accommodate the device and provide space for additional cushioning materials like packing peanuts and foam sheets on the bottom. Once your devices are placed inside their respective boxes, ensure any spaces are filled with supplemental packaging materials. Then seal the boxes with packing tape, reinforcing the seams and corners for better durability, and label the items accordingly.
To create value for our customers by delivering customized shipping solutions that meet their unique needs and to fulfill shipping demands from simple to complex with expertise, guidance and ingenuity.
LTL shipping involves combining multiple small shipments from different customers onto one truck, allowing each customer to share the shipment cost. Trust the experts at FreightCenter to give you the best prices and the most comprehensive options for all your LTL freight shipping needs.
Truckload shipping, also known as full truckload (FTL), is a transportation option for freight that requires the entire trucks trailer space. Unlike LTL shipping, FTL shipping is reserved for larger commodities that exceed LTL weight and size limits, typically weighing more than 20,000 pounds or having dimensions that exceed 12 feet in length, 8 feet in width, and 8 feet in height. We deliver optimized solutions for full or partial truckloads and competitive dry van, flatbed, and refrigerated freight pricing. We can cover your full truckload shipping needs.
Nationwide Expedited Trucking services move your freight securely and rapidly. Your freight requires fast delivery; our freight shipping experts can get your shipment fast, whether in one large box or a full truckload. Expedited shipping is a transportation option that prioritizes the speed of delivery for freight that needs to be shipped quickly. This can be especially important for urgent situations, such as engine repairs or replacements for critical machinery.
Specialized is a transportation option for items that require specialized handling, equipment, or shipping conditions. Specialized shipments may include high-value cargo, oversized cargo, or cargo that require temperature-controlled transportation. The most reliable Specialized Freight Services rates from all the top carriers are just a few steps away. From white glove service to international shipping, we've got you covered.

Top Freight Shipping Tips for Office Supplies and Equipment
- Know Your Freight Class: Properly classify your items to avoid delays or extra charges. If you’re unsure, our team can help.
- Measure Accurately: Provide exact dimensions and weights to ensure accurate quotes and avoid unexpected fees.
- Choose the Right Packaging: Secure fragile items with bubble wrap, foam, or custom crates. Label everything clearly to avoid mishandling.
- Consolidate Shipments: Whenever possible, ship items in bulk to save on costs and simplify tracking.
- Label for Special Handling: If items require special care (like “Fragile” or “Do Not Stack”), mark packages accordingly.
- Track Your Shipment: Use FreightCenter’s tracking tools to monitor progress and ensure timely delivery.
- Consider Insurance: Protect valuable shipments with additional insurance coverage to safeguard against loss or damage.
- Communicate with Your Carrier: Confirm pickup and delivery details and communicate any special requirements in advance.
Frequently Asked Questions about Shipping Office Supplies and Equipment
Q. What types of office supplies and equipment can I ship with FreightCenter?
You can ship a wide range of office supplies, including paper products, writing instruments, folders, office décor, mailing materials, toner cartridges, and more. We also specialize in shipping office equipment like printers, desks, chairs, filing cabinets, and other larger or heavier items.
Q. How should I package office supplies for shipping?
For office supplies being shipped in bulk, use sturdy boxes, cushioning materials like bubble wrap, and secure tape to keep your supplies safe and secure during transport. Label fragile items and ensure that heavier items are well-protected to prevent damage during transit. Some equipment like industrial-sized printers may need specialized trailers to ship them, such as flatbeds or RGNs. Be sure that your equipment is chained or strapped to the trailer and that is protected in a crate or double-walled box.
Q. How do I choose the best shipping option for my office supplies?
Our team can help you compare options from our network of trusted carriers. We consider factors like delivery speed, budget, and the size of your shipment to find the best solution. We also look for carriers with experience shipping office supplies and equipment, which ensures your items are shipped securely and professionally.
Q. Do you offer express or expedited shipping for urgent office supply needs?
Yes, we offer express and expedited shipping options for time-sensitive shipments. Let us know your deadline, and we’ll recommend the best solution.
Q. Can I schedule a pickup for my office supply shipment?
Absolutely. You can schedule pickups based on your availability, making the process convenient and efficient for your business operations.
Q. How do I track my office supply shipment?
Once your shipment is booked, you’ll receive tracking information that will allow you to access our online tracking tools. You can monitor your shipment in real-time and be prepared if there are delays or issues with your shipment.
Q. Are there any restrictions on the types of office supplies I can ship?
While most standard office supplies can be shipped, hazardous materials like certain cleaning supplies may be restricted. Our team can provide guidance if you’re unsure.
Q. Why should I ship my office supplies in bulk?
Shipping in bulk can reduce overall costs and reduce the number of times you purchase or ship your office supplies by shipping them all at once. We can help you compare bulk shipping rates and select the most economical carrier options for large orders.
Q. What should I do if my office supply shipment is delayed or damaged?
If you encounter any issues, our customer support team is here to help. We’ll assist in resolving delays and guide you through the claims process for damaged goods. To make this easier, it is recommended you include our third-party insurance option when you book your shipment, to esnure you are compensated for any damages or losses during shipping.
Q. Can FreightCenter handle international shipments for office supplies?
Yes, we provide international shipping services and can assist with customs documentation and compliance to ensure smooth delivery across borders.
Three Advantages of Using FreightCenter for Shipping Office Supplies and Equipment
25+ Years of Service
We have over 25 years of experience, as evidenced by our large network of professional carriers. Our knowledgeable team of shipping experts is ready to help you optimize your shipping experience.
Customizable Shipping Options
Need a liftgate? No problem! Need to ship your products quickly? We got you covered! Our FreightCenter agents can offer tailored solutions for your specific shipping needs while offering affordable rates you can’t find anywhere else.
Friendly Customer Support
Our customer support team has the answers to many of your shipping questions and concerns. We’re here to help you through every step of the shipping process, from initial inquiries to post-shipment issues.